1. Consent to Participate
I voluntarily authorise my child to participate in the selected TAAI singing competition, including the following activities where applicable:
- Online video auditions and submission of singing performances.
- Live online screening, interviews and judging sessions.
- Subsequent competition rounds and finalist selection.
- Rehearsals, soundchecks and authorised stage performances.
- Grand Finale activities, if selected.
- Competition announcements and official communications.
I acknowledge that participation is subject to the published eligibility criteria, competition rules and reasonable directions of authorised TAAI representatives.
I understand that my child has the right to express concerns, decline inappropriate requests and seek assistance at any stage.
2. Child Safety and Supervision
TAAI is committed to maintaining a child-safe environment consistent with applicable Victorian Child Safe Standards and other relevant child-protection requirements. TAAI will take reasonable steps to:
- Provide appropriate supervision during TAAI-controlled in-person competition activities.
- Ensure that personnel undertaking child-related work have the legally required Working with Children Clearances or applicable exemptions.
- Establish appropriate boundaries between children and adult organisers, judges, volunteers and performers.
- Avoid unnecessary one-to-one private interactions between adults and children.
- Use authorised communication channels for competition activities.
- Provide an accessible process for reporting child safety concerns.
- Respond appropriately to allegations or concerns involving child safety.
Unless TAAI confirms a different arrangement in writing, I understand that:
- A parent or nominated responsible adult is responsible for the child’s transport to and from in-person activities and must remain available during the activity.
- Parents or nominated responsible adults are expected to attend designated activities where required by TAAI. Any exception must be agreed in advance.
- TAAI will identify the periods and locations in which its personnel are responsible for supervising participants during official competition activities.
- Children must follow reasonable directions about backstage, rehearsal, waiting and performance areas and must not leave the designated area without notifying the responsible adult or TAAI representative.
- Parents remain responsible for the child’s independent travel, accommodation and activities outside TAAI-supervised competition sessions.
Nothing in this declaration removes TAAI’s legal responsibility to take reasonable care or comply with applicable child protection laws.
3. Online Auditions and Digital Safety
I authorise my child to participate in TAAI-approved online auditions and live digital screening sessions.I understand that:
- Online audition links and meeting details must be used only for authorised competition purposes and must not be shared publicly.
- Parents or guardians may support younger participants during online sessions and may observe or remain available as appropriate.
- TAAI may verify participant identity and eligibility using reasonable and proportionate methods.
- Children must not be required to disclose unnecessary personal or sensitive information publicly.
- Competition-related communication with minors should occur through approved channels with appropriate parental visibility.
- Online judging and screening sessions will use reasonable access controls and moderation appropriate to the platform and activity
- Unauthorised recording, sharing or misuse of audition content is prohibited.
- TAAI will restrict access to audition recordings to people who need them for competition administration, judging, verification or another disclosed and authorised purpose. Retention and deletion will be managed under TAAI’s privacy and records procedures
4. Photography, Videography and Performance Recording
I understand that my child’s performances may be photographed, filmed or audio-recorded where reasonably necessary for competition administration, judging, verification, moderation, appeals or event production.
I authorise TAAI to make and use such recordings for those competition-administration purposes, subject to applicable privacy, copyright and performer-rights laws and the safeguards described in this form.
TAAI will limit access to recordings to authorised competition personnel and service providers who need access for these purposes. TAAI will not treat this operational permission as automatic permission for public promotional use, social media publication, public voting or sponsor publicity.
Any recording or publication involving third-party copyrighted music, performers or other material remains subject to necessary permissions. Permission from a parent or guardian does not, by itself, clear copyright in the underlying song, lyrics, composition, arrangement or backing track.
5. Social Media Voting and Publicity
I understand that the competition may include an authorised public voting component. Before my child’s performance is included in a public voting round, TAAI will provide information about the proposed arrangement and obtain any additional consent required.
The information provided before the voting round should explain, as applicable:
- Whether the child’s name, approved display name, photograph, voice or performance video will be published.
- Which platform or platforms will host the content and whether the content will be publicly accessible.
- How voting will operate, including the voting period and any limits or eligibility requirements.
- Whether viewers can comment on, share, download or otherwise interact with the content, and what moderation arrangements apply.
- How long the content is expected to remain available and how a parent/guardian can raise a concern or request removal.
I understand that the optional permissions in Section 7 do not, by themselves, constitute consent to public voting. My child will not be included in a public voting round unless the specific arrangements have been disclosed and the necessary consent has been obtained..
6. Health, Accessibility and Emergency Arrangements
I agree to inform TAAI privately of any accessibility or support requirements reasonably necessary for my child’s safe participation.
I understand that any health information provided will be handled with appropriate confidentiality and access restrictions.
In an emergency during a TAAI-supervised activity, I authorise TAAI representatives to contact emergency services and take reasonable immediate steps to protect my child’s health and safety where I cannot be contacted promptly.
I understand that this authorisation does not replace medical consent requirements applicable to particular treatment decisions.
7. Travel and Grand Finale Participation
I understand that selection as a finalist may involve travel to Melbourne, Victoria, Australia. Where applicable:
- A parent or legally authorised responsible adult must make appropriate arrangements for the child’s travel, accommodation and supervision unless TAAI has expressly agreed to another arrangement in writing.
- Passport, visa and immigration requirements remain the responsibility of the participant’s family, subject to any assistance expressly offered by TAAI.
- TAAI will communicate rehearsal, performance, arrival, departure and supervision requirements before the Grand Finale.
- Any additional parental permissions, travel authorisations, insurance arrangements or child employment requirements will be addressed where applicable.
- Parents remain responsible for supervising their child outside the periods and activities expressly identified by TAAI as TAAI-supervised.
I acknowledge that this form is not a substitute for international travel consent, visa documentation, insurance or other legally required authorisation. International participants and their families are responsible for checking and meeting requirements that apply in their country of residence and in Australia.
8. Competition Rules and Decisions
I confirm that I have reviewed, or will review before final registration, the published competition rules, including:
- Age eligibility and competition categories.
- Audition and judging procedures.
- Entry fees and applicable refund conditions.
- Performance and submission requirements.
- Finalist selection and public voting arrangements.
- Prize conditions and travel responsibilities.
I understand that competition decisions will be made in accordance with the published rules and applicable law.
9. Privacy and Personal Information
I authorise TAAI to collect and use the personal information reasonably necessary to administer my child’s competition participation.
Information may be shared with authorised competition administrators, judges, technical service providers and event personnel where necessary and lawful.
TAAI will take reasonable steps to protect information against unauthorised access, misuse and disclosure.
I understand that I may contact TAAI regarding access, correction, privacy concerns or applicable deletion requests.
Personal information will be managed in accordance with TAAI’s Privacy Statement and applicable Australian law.
10. Parent / Legal Guardian Declaration
By signing electronically accepting this declaration:
- I confirm that I am authorised to consent on behalf of the child named above.
- I confirm that the participant’s registration information is accurate to the best of my knowledge.
- I consent to my child’s participation in the selected competition.
- I acknowledge the child safety and supervision arrangements described above.
- I have separately indicated my decision concerning optional promotional media use.
- I understand that TAAI retains its legal obligations concerning child safety, privacy and reasonable care.
- I acknowledge that my child may raise safety concerns and that such concerns must be taken seriously.
Contact and Safeguarding Concerns
Telugu Association of Australia Inc. (TAAI)
Designated Child Safety Officer: Ram Katneni
Child Safety Contact Email: Secretary@taai.net.au
Privacy Contact Email: President@taai.net.au
Competition Contact: Dr. Sri Gullapalli, President, president@taai.net.au
Emergency Contact During Events: 0452649913
Privacy Statement: https://taai.net.au/privacy-policy/
Photography, Videography and Media: https://taai.net.au/taai-photography-videography-media-terms-and-conditions/
For immediate danger in Australia, call 000. Child-safety concerns may also be reported to the appropriate child protection, police or regulatory authorities. TAAI’s internal reporting process does not prevent a person from contacting an external authority.
TAAI – Protecting Young Voices, Nurturing Talent and Preserving Telugu Cultural Heritage.