PHOTOGRAPHY, VIDEOGRAPHY & MEDIA TERMS AND CONDITIONS

1.    Official Photography and Videography

1. TAAI may appoint authorised photographers, videographers, production companies and media personnel to photograph, film and record the event.
   1. Official photography and filming may take place in designated event areas, including entrances, foyers, audience areas and VIP Meet & Greet areas. TAAI will provide reasonable notice of the locations.
   2. Photography and recordings may include the event atmosphere, audience reactions, presentations, interactions and other event activities.
   3. Photography and recording of artists’ performances are subject to the applicable artist agreements, copyright permissions, performer permissions, venue conditions and other legal requirements.
   1. Only personnel authorised by TAAI may undertake official event photography, videography or audio recording on TAAI’s behalf. TAAI will brief those personnel on applicable privacy, child-safety and no-photo requirements

2.    Notice to Ticket Purchasers and Attendees

• By purchasing a ticket or attending the event, attendees acknowledge that official photography, videography and audio recording may occur.
  • This notice informs attendees of the recording activities and intended uses. It does not replace any separate consent legally required for particular recordings or uses.
  • Attendees who do not wish to be prominently photographed or filmed should contact TAAI before the event using the contact details in Section 12 or speak to the designated event representative on arrival.
  •  Parents or guardians may raise a no-photo request for a child. TAAI will record the request in a restricted-access event register and communicate it only to personnel who need the information to implement it.
  • TAAI will take reasonable steps to avoid deliberately featuring an attendee who has made a no-photo request. Incidental appearance in genuinely wide-angle crowd or atmosphere footage may not always be avoidable; where an identifiable concern is raised, TAAI will assess the request and take reasonable steps within its control.

3.    Permission to Use Photographs and Recordings

• Subject to applicable law, the relevant person’s consent where required, and all necessary artist, performer, copyright and other rights-holder permissions, TAAI may use authorised photographs and recordings for the purposes disclosed to attendees.
  • Those purposes may include:
    • Event documentation and reporting
    • TAAI’s website and official social media.
    • Event highlights and announcements.
    • Publicity for TAAI events and activities.
    • TAAI newsletters, publications and annual reports.
    • Sponsor acknowledgements and grant acquittal and accountability reports.
    • Cultural and organisational archive.
    • Television, print media and other authorised publicity activities.
• • Where separately agreed, consent may extend to editing, cropping, reproducing, distributing, displaying and publishing photographs or recordings in connection with these purposes.TAAI may reuse appropriately authorised material in future years without obtaining fresh permission for every individual publication, provided the use remains within the scope of the original consent and applicable law.
  • TAAI will not knowingly use a person’s identifiable image to imply their personal endorsement of an unrelated product, political cause or commercial service without appropriate additional permission.

4.    Consent and Promotional Use

• TAAI will seek express consent where appropriate for close-up interviews, testimonials, individually featured promotional photographs or other uses that go beyond general event coverage.
  • Consent must be informed and voluntarily provided, with sufficient information about the proposed use.
  • Attendees may request that TAAI stop using particular identifiable material in future publications. TAAI will assess and respond to such requests in accordance with applicable law and the circumstances.
  • Where consent is withdrawn or a valid privacy or safety concern is established, TAAI will take reasonable steps to stop future use and, where practicable and appropriate, remove material from channels it controls.
  • TAAI cannot guarantee retrieval of material already lawfully distributed or independently copied or published by third parties.

5.    Children and Minors

• TAAI recognises its responsibility to promote the safety, dignity, privacy and wellbeing of children participating in or attending its events.
  • TAAI will seek parent or legal guardian consent before using identifiable close-up photographs, interviews, testimonials or featured recordings of a child for promotional or publicity purposes.
  • Where appropriate, TAAI will also seek and respect the child’s views in an age-appropriate way.
  • TAAI will not knowingly publish children’s private contact details, home addresses or other unnecessary identifying information alongside their image or recording.
  • Parents or guardians may raise photography, recording or publication concerns using the contacts in Section 12. Child-safety concerns may also be raised with the designated Child Safety Contact identified in the event information.

6.    VIP Meet & Greet Photography

• Official photography may be provided as part of the advertised VIP Meet & Greet experience with S.P. Charan.
  • VIP ticket holders acknowledge that their photographs may be captured by TAAI’s authorised photographers for delivery of the advertised photo opportunity.
  • TAAI will request separate consent before using an identifiable VIP photograph for TAAI promotional or publicity purposes, except where the intended use has been clearly and specifically disclosed and validly agreed in advance.
  • VIP photographs must not be used in a manner inconsistent with the artist’s contractual permissions, applicable intellectual property rights or the privacy expectations communicated to ticket holders.

7.    Performers, Artists and Competition Participants

• TAAI may arrange official recordings of performances, auditions, rehearsals and competition activities where authorised by the relevant participants, performers and rights holders.
  • Performers and competition participants may be required to enter separate recording, performance and media-release agreements. For participants under 18, TAAI will obtain the required parent/guardian authorisation and involve the child in an age-appropriate way.
  • Any licence granted to TAAI for authorised recordings must specify the permitted uses, including any digital publication, promotional distribution, broadcasting or archiving.
  •  TAAI’s rights to record or use S.P. Charan’s performance and those of accompanying musicians will be governed by the applicable artist agreements and necessary copyright, performer and other permissions.
  • Nothing in these terms transfers a performer’s copyright, moral rights or other protected rights to TAAI without an appropriate lawful agreement. Permission to record a performance does not, by itself, clear copyright in the underlying song, lyrics, musical composition, arrangement or backing track.

8.      Ownership and Intellectual Property

• Copyright ownership of photographs, videos and audio recordings will be determined by applicable Australian copyright law and the agreements between TAAI and the relevant creators.
  • TAAI will obtain appropriate written ownership assignments or licences from engaged photographers, videographers and production providers where required.
  • TAAI may use, reproduce, edit, distribute, publish and archive official media only within the rights granted to it and subject to applicable consent, privacy and other legal requirements.
  • TAAI’s use of recorded musical performances remains subject to applicable performer permissions, music copyright licences and contractual restrictions.
  • No attendee or third party acquires copyright ownership in official media solely because they appear in a photograph or recording. This does not remove any privacy, consent, moral or other rights the person may have.

9.    Restrictions on Unauthorised Recording

• Audience photography and recording are subject to the venue’s conditions and any restrictions communicated by TAAI.
  • Professional cameras, commercial video recording, livestreaming and unauthorised audio recording of performances are prohibited without prior written permission.
  • Attendees must not obstruct other patrons, interfere with performances or breach applicable copyright laws when using recording devices.
  • TAAI may require attendees to stop recording where reasonably necessary to enforce venue, safety, artist, privacy or intellectual property requirements.

10.    Privacy and Data Protection

1. TAAI will manage identifiable photographs, recordings and related personal information in accordance with its Privacy Statement and applicable Australian privacy and other laws.
   1.  Official media will be stored using appropriately managed systems and reasonable security measures. TAAI will take reasonable steps to ensure that external photographers, videographers, production companies and other service providers handle media consistently with TAAI’s instructions and applicable obligations.
   1. TAAI will collect and use only media and personal information reasonably necessary for the purposes disclosed. Access to unpublished recordings and any no-photo register will be restricted to authorised personnel and service providers who need access for their role.
   1. TAAI will retain media only for as long as reasonably required for the disclosed organisational, promotional, historical, contractual or legal purpose. TAAI will periodically review stored media and securely delete or de-identify material that is no longer required, subject to legitimate archival and legal obligations.
   1. Requests concerning access, correction, withdrawal of consent, removal or use of identifiable material may be made using the contact details in Section 12. TAAI will assess and respond within a reasonable period and explain where a request cannot be fully actioned.

11.   No Automatic Compensation

1. Unless otherwise agreed in writing, an attendee who voluntarily consents to ordinary event photography or promotional use is not entitled to a fee merely because authorised material is published.
   1. This provision does not override contractual rights, performers’ rights, copyright ownership or any entitlement arising under applicable law.

12.   Complaints and Enquiries

Attendees may raise concerns about photography, recording, privacy or publication by contacting:

Telugu Association of Australia Inc. (TAAI)

Event contact: Dr. Sri Gullapalli, President

Email: president@taai.net.au

Child Safety Contact (for concerns involving a child): Ram Katneni, Secretary

Email: secretary@taai.net.au

Privacy Statement: https://taai.net.au/privacy-policy/

TAAI will acknowledge and review concerns reasonably, take appropriate action where necessary and keep the person raising the concern informed where practicable. Immediate safety concerns should be raised with the event’s designated Child Safety Contact or emergency services, as appropriate.

13.  Applicable Law

1. These Terms and Conditions are governed by the applicable laws of Victoria and Australia, including relevant provisions of the Privacy Act 1988 (Cth), Copyright Act 1968 (Cth) and other applicable legislation.
   1. Nothing in these Terms and Conditions excludes, restricts or limits rights or obligations that cannot lawfully be excluded, restricted or limited.

TAAI – Preserving Our Culture, Celebrating Our Community and Respecting Your Privacy.